Absence registration
The Absence Registration page holds the underlying record for every absence, whether it originates from an approved absence request, accrual, a payout, or another automated source. You can also add a record directly on this page, for example to register an absence that wasn't submitted as a request.
To register an absence
Select Search (Alt+Q)
, enter absence registration, and then select the related link.The Absence Registration page opens.
On the action bar, select New.
A new row is added.
Specify values for fields as required.
To delete an absence registration
Select Search (Alt+Q)
, enter absence registration, and then select the related link.The Absence Registration page opens.
Select the row that you want to delete.
To delete multiple rows, select each row that you want to delete.
On the action bar, select Delete.
In the confirmation dialog, select Yes.
Maximum Balance and Maximum Plan Balance validation
Before Sparkrock Impact saves an entry that raises an employee's Approved balance for a cause of absence, Sparkrock Impact validates the limit that applies.
This validation applies to the following scenarios:
- A new Approved entry
- A higher quantity on a saved Approved entry
- A status change to Approved
- A change to the cause of absence or employee on a saved Approved entry
Sparkrock Impact does not validate a Pending or Denied entry, or an entry with a negative or lower quantity.
If saving the entry would take the balance above the cause of absence's Maximum Balance, Sparkrock Impact prevents the save and displays a message that indicates the maximum amount that you can enter instead. For example, Sparkrock Impact displays a message such as the following:
This entry would take EDUCATION for employee E0040 to 103, above its Maximum Balance of 100. You can enter up to 50.
If the entry would instead take the total across the plan above Maximum Plan Balance, the message indicates the plan instead. For example, Sparkrock Impact displays a message such as the following:
This entry would take the total on plan STD for employee A3 to 165 hours, above its Maximum Plan Balance of 150 hours. You can enter up to 5.
If both limits would be breached, the message indicates both limits and offers the smaller of the two amounts. For example, Sparkrock Impact displays a message such as the following:
This entry would exceed a Maximum Balance. You can enter up to 2: VAC has 5 left under its Maximum Balance of 100, and plan STD has 2 hours left under its Maximum Plan Balance of 150 hours.
An entry that brings the balance to exactly a limit is accepted.
This validation applies only to an entry you save directly on the Absence Registration page. Sparkrock Impact does not validate:
- An entry that an absence approval workflow approves
- An entry that accrual, end-of-year carry forward, or a balance transfer writes
These entries already stop at the limit on their own.
Related information
Set up causes of absence
Create an absence request
Attendance and leave management
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