Create and manage vendor bank account change requests

When the vendor bank account change approval workflow is turned on, vendor bank account changes must be submitted as vendor bank account change requests. Each request goes through a configurable approval process before the changes are applied to the vendor record.

View requests

When the vendor bank account change approval workflow is turned on, a Maintain Bank Accounts action is available on the Vendor Card page. Selecting this action opens the Vendor Bank Account Change Requests page from which you can view, filter, search, and manage all vendor bank account change requests instead of updating the vendor bank account directly.

To view requests

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to add bank account details, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change request that you want to view, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

Create, edit, and delete vendor bank accounts

On the Vendor Bank Account Change Request page, you can manage vendor bank account change requests that perform the following tasks:

• Create a vendor bank account: Creates a vendor bank account when approved.
• Modify a vendor bank account: Updates an existing vendor bank account when approved. When you perform this task, the existing bank account details are automatically populated on the request so that you only need to change the values that require updating.
• Delete a vendor bank account: Deletes an existing vendor bank account when approved. When you perform this task, the existing bank account details are automatically populated on the request.

To create a vendor bank account

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to add bank account details, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. On the action bar, select New.

   The Vendor Bank Account Change Request page opens.

5. Enter values for applicable fields.

To edit a vendor bank account

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to modify bank account details, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change request that you want to edit, and then on the action bar, select Manage > Edit.

   The Vendor Bank Account Change Request page opens.

5. Update values for applicable fields.

To delete a vendor bank account

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to delete bank account details, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change request that you want to delete, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. Select .

   A confirmation dialog box appears.

6. To proceed, select Yes.

Use for Electronic Payments

A vendor can have only one bank account with Use for Electronic Payments turned on at a time. When Use for Electronic Payments is turned on for a vendor bank account change request and another bank account for the same vendor has the toggle turned on, a confirmation dialog box appears. Select Yes to continue or No to cancel. If you select Yes and the request is successfully processed, this bank account becomes the primary account for EFT processing.

Send a vendor bank account change request for approval

When you send a vendor bank account change request for approval, Sparkrock Impact performs the following actions:

• Changes the Status of the request to Pending Approval and locks the request to prevent editing.
• For Modify Bank Account Details and Delete Bank Account Details requests, prevents editing of the existing vendor bank account while the request is in progress. A locked account cannot be used in payment processing until the change request process is complete.
• Identifies approvers based on the configured finance approval rules and sends notifications automatically.
• Records submission audit details, including who submitted the request and when.

To send a vendor bank account change request for approval

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to send a vendor bank account change request for approval, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change request that you want to send for approval, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. On the action bar, select Request Approval > Send Approval Request.

Cancel a pending vendor bank account change request

If required, you can cancel a pending vendor bank account change request. When a request is cancelled, Sparkrock Impact moves the request to a Status of Cancelled, unlocks the bank account, and records the cancellation details. A cancelled request cannot be reopened for editing.

To cancel a pending vendor bank account change request

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to cancel a vendor bank account change approval request, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change approval request that you want to cancel, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. On the action bar, select Request Approval > Cancel Approval Request.

Attachments

Attachments can be added to vendor bank account change requests.

To view attachments

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to view vendor bank account change approval request attachments, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change approval request for which you want to view attachments, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. On the action bar, select Bank Account Change > Attachments.

   The Attached Documents page opens.

To add attachments

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to add an attachment to a vendor bank account change approval request, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change approval request for which you want to add an attachment, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. On the action bar, select Bank Account Change > Attachments.

   The Attached Documents page opens.

6. Choose Select File.

   The Attach a Document dialog box appears.

7. Choose the one or more files that you want to attach.

8. In Description, specify a description for the attachment.

9. In Attached Date, modify the date and time as required.

10. In Confidential, to specify that this attachment is confidential, select the checkbox.

    The Confidential field can also be set from within an actual document.

    Also, the Confidential field can be used in conjunction with permission sets, so you can manage which users can view attachments.

View approvers

You can view the one or more approvers of a vendor bank account change request.

To view approvers

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to view the approvers of a vendor bank account change approval request, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change approval request for which you want to view the approvers, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. On the action bar, select Bank Account Change > Approvers.

   The Vendor Bank Change Approvers page opens.

View approval entries

You can view the approval entries that are associated with a vendor bank account change request.

To view approval entries

1. Select Search (Alt+Q) , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to view the approval entries that are associated with a vendor bank account change approval request, and then on the action bar, select Manage > View.

   The Vendor Card page opens.

3. On the action bar, select Actions > Maintain Bank Accounts.

   The Vendor Bank Account Change Requests page opens.

4. Select the vendor bank account change approval request for which you want to view the associated approval entries, and then on the action bar, select Manage > View.

   The Vendor Bank Account Change Request page opens.

5. On the action bar, select Bank Account Change > Approvals.

   The Approval Entries page opens.

Related information

Vendor bank account change requests

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