Designate an alternate for an expense claim
A mySparkrock user can designate an alternate mySparkrock user to process expense claims on their behalf.
To designate an alternate mySparkrock user for expense claims and specify their authorities
On the Finance Department Manager role center, on the navigation menu, select Administration > My Alternates.
The My Alternates page opens.
On the action bar, select New.
The mySparkrock User Alternates page opens.
In Alternate User No., specify the number that is associated with the mySparkrock user that you want to act as your alternate.
In Alternate From Date, Alternate From Time, Alternate To Date, and Alternate To Time, specify dates and times for the authority delegation period.
Select the Expense Claim Alternate checkbox.
To prevent the alternate from approving their own expense claims, select the Prevent Self-Approval of Expense Claims checkbox. Clear this checkbox to have the alternate approve their own expense claims.
What happens when the alternate is also the submitter
When Prevent Self-Approval of Expense Claims is selected for an alternate, and that alternate is also the submitter of an expense claim, Sparkrock Impact excludes the alternate from the approval routing for that claim, and routes the claim to the next eligible approver.
This restriction applies only when the alternate is acting as a delegate for someone else. This restriction does not affect a person's own right to self-approve their own expense claims when that right is configured independently through the Finance Approval Setup page. Learn more in Set up finance approval setup.
To create an expense claim as an alternate
On the Finance Department Manager role center, select Search (Alt+Q)
, enter expense claims, and then select the related link.The Expense Claims page opens.
To work as an alternate, select Home > Change User.
Select the user for whom you want to work as an alternate.
You can now create expense claims on behalf of the one or more users who specified you as their alternate.
Related information
Feedback
To send feedback about this page, select the following link: