Sparkrock Ed user licensing
Sparkrock Ed is a suite of products that are designed for K–12 education organizations. The suite consists of the following products:
- Sparkrock Finance — Financial management built on Microsoft Dynamics 365 Business Central.
- mySparkrock — An employee self-service portal that connects to Sparkrock Finance and provides access to finance, procurement, and HR features based on the user's license type.
- Sparkrock EdHRP — HR management and payroll designed for the unique needs of K–12 education.
- SchoolDay — A platform for student payments, digital forms, and school-generated funds management.
Sparkrock Ed offers the following user license types:
Licenses are assigned on a named-user basis. Each individual in an organization must have their own user license. Only one license is required per user.
User licenses cannot be shared between individuals. However, a licensed user can access Sparkrock Ed from multiple devices.
Sparkrock Finance and mySparkrock
Depending on the user license type, users can access Sparkrock Finance, mySparkrock, or both. Access to both applications does not require more than one named-user license per individual.
Sparkrock Full
A Sparkrock Full license is intended for users who require full access to their functional areas and the complete set of capabilities in Sparkrock Finance and mySparkrock. Each Sparkrock Finance subscription requires having Sparkrock Full licenses.
Key features
A Sparkrock Full license provides:
- Access to all capabilities that are available to mySparkrock Employee, mySparkrock Manager, and Sparkrock Team Manager users.
- Full create, edit, and delete permissions across all assigned product and feature areas in Sparkrock Finance.
Typical roles
Users that are assigned a Sparkrock Full license typically perform one or more of the following roles:
- Accounting Manager
- Accounts Payable Coordinator
- Accounts Receivable Coordinator
- Purchasing Agent
A Sparkrock Full user requires a Microsoft Dynamics 365 Business Central Essential license.
Security and permissions for Sparkrock Full users
Through user security and permission configurations, a Sparkrock Full user can be granted access only to the areas of Sparkrock Finance that are required for their role.
A Sparkrock Full user can be granted full access to all available product and feature areas, including create, edit, and delete capabilities.
Security and permission configurations are defined based on organizational requirements and may vary between organizations. The appropriate configuration for Sparkrock Full users is established during the Sparkrock Finance onboarding process.
Sparkrock Team Manager
A Sparkrock Team Manager license is intended for users who work in a managerial or supervisory capacity and do not require Sparkrock Full access.
Key features
A Sparkrock Team Manager license provides:
- Access to all capabilities available to mySparkrock Employee and mySparkrock Manager users.
- The capability to perform the following tasks:
- Approve budget sets.
- Approve journals.
- Approve purchase invoices and purchase credit memos.
- Conduct financial reporting and analytics.
- Create, approve, and view payment requests, including requesting a new vendor.
- Create, approve, and view purchase requisitions, including requesting a new vendor.
- View and approve expense claims.
- View, approve, and receive purchase orders.
- View posted purchase invoices and posted purchase credit memos.
Typical roles
Users that are assigned a Sparkrock Team Manager license typically perform one or more of the following roles:
- Department Manager
- School Principal
- School Secretary
- Senior Management
- Team Manager
A Sparkrock Team Manager user requires a Microsoft Dynamics 365 Business Central Team Member license.
Security and permissions for Sparkrock Team Manager users
A Sparkrock Team Manager user has access to mySparkrock, as defined by their user security and permission configurations.
In Sparkrock Finance, access is limited and typically includes read-only capabilities along with Department Manager access. Department Manager access applies to the Finance and Procurement extension and supports approval, review, and oversight activities rather than full transaction maintenance.
The appropriate configuration for Sparkrock Team Manager users is established during the Sparkrock Finance onboarding process.
mySparkrock Manager
A mySparkrock Manager license is intended for users in an organization who only require access to mySparkrock and act in a managerial capacity.
Key features
A mySparkrock Manager license provides:
- Access to all capabilities available to mySparkrock Employee users.
- The capability to perform the following tasks:
- Conduct financial analysis.
- Create, approve, and view expense claims.
- Create, approve, and view payment requests, including requesting a new vendor.
- Create, approve, and view purchase requisitions, including requesting a new vendor.
- Approve purchase invoices.
- View posted purchase invoices and credit memos.
- View, approve, and receive purchase orders.
Typical roles
Users that are assigned a mySparkrock Manager license typically perform one or more of the following roles:
- Department Manager
- Team Manager
Security and permissions for mySparkrock Manager users
A mySparkrock Manager user has access to mySparkrock, as defined by their user security and permission configurations.
mySparkrock Manager users cannot access Sparkrock Finance.
The appropriate configuration for mySparkrock Manager users is established during the mySparkrock onboarding process.
mySparkrock Employee
A mySparkrock Employee license is intended for users who only require access to mySparkrock and do not have any approval capabilities. Often, a mySparkrock Employee user represents the largest group of users in an organization.
Key features
Typically, a mySparkrock Employee user requires access to view their personal data, such as the following:
- Profile information
- Expense claims
A mySparkrock Employee user may also require access to enter data, such as for the following reasons:
- Edit their profile.
- Submit an expense claim.
Security and permissions for mySparkrock Employee users
A mySparkrock Employee user has access to mySparkrock, as defined by their user security and permission configurations.
mySparkrock Employee users cannot access Sparkrock Finance.
The appropriate configuration for mySparkrock Employee users is established during the mySparkrock onboarding process.
Sparkrock Finance users
The following table describes the features and functionality that are available for the different license types for Finance and Procurement users.
| Features and Functionality | Sparkrock Full | Sparkrock Team Manager | mySparkrock Manager | mySparkrock Employee |
|---|---|---|---|---|
| Access to all areas of Finance and Procurement in Sparkrock Finance |  |
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| Includes read-only access to Finance and Procurement in Sparkrock Finance | |
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| Approve budget sets | |
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| Approve purchase invoices | |
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| Approve purchase orders | |
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| Create and edit budgets and budget sets | |
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| Create and edit purchase invoices | |
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| Create and edit purchase orders and receiving | |
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| Create, edit, and approve purchase requisitions | |
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| Create, edit, and approve payment requests | |
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| Create and edit purchase receipts | |
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| Edit and complete purchasing card transactional data | |
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| Expense claims approval | |
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| Expense claims submission | |
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| Financial analysis | |
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| Split a purchasing card line | |
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| Upload purchasing card data | |
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| View purchase orders and receiving | |
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| View purchase invoices | |
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| For features and functionality that are not listed here, see the security and permissions sections above. |
Internal administrator licensing
For information about internal administrator licensing, see Administration of Business Central Online.
External Accountant licensing
To access customer environments, your Sparkrock support and implementation representatives use External Accountant licenses. To learn more about External Accountant licenses, see Accountant experiences in Dynamics 365 Business Central.
Sparkrock EdHRP
A Sparkrock EdHRP license is intended for school boards that require an integrated HR management and payroll solution designed for the unique needs of K–12 education.
Key features
A Sparkrock EdHRP license provides:
- Management of employee records, digital files, qualifications, contracts, and history.
- Seniority, assignment, and union management, including automated calculations and reporting for pay grids and collective agreements.
- Attendance and leave management, including automated leave balances, absence requests, and online approvals.
- Scheduling and time entry, including the ability to build and manage schedules and capture actual hours worked.
- Payroll management, including automated payroll calculations, deductions, and direct deposit.
- Employee and manager self-service, providing secure mobile access to pay statements, leave requests, and profile updates.
Licensing model
Sparkrock EdHRP is sold as a site license based on total employee count. Contact your Sparkrock representative for pricing information.
Security and permissions for Sparkrock EdHRP users
Security and permission configurations for Sparkrock EdHRP are defined based on organizational requirements and may vary between organizations. The appropriate configuration for Sparkrock EdHRP users is established during the Sparkrock EdHRP onboarding process.
SchoolDay
A SchoolDay license is intended for schools that require an integrated platform for student payments, digital forms, and school-generated funds management.
Key features
A SchoolDay license provides:
- Student payment processing and dashboards.
- Digital forms and waivers, including a user-friendly form builder.
- Announcements.
- Fundraising and donation tools.
- Automated receipting and tracking.
- Accurate logging and ordering.
- Account balancing.
- On-demand reporting.
- PCI compliance.
- Guest payments.
- Cheque printing.
- Integrated bank reconciliation.
- School-generated funds accounting.
Typical roles
Users that are assigned a SchoolDay license typically perform one or more of the following roles:
- Administrator
- Teacher
- Parent
Licensing model
SchoolDay licenses are priced based on student count. A one-time implementation fee applies.
SchoolDay requires a third-party payment provider. The payment provider charges a fixed fee per transaction.
Security and permissions for SchoolDay users
Security and permission configurations for SchoolDay are defined based on organizational requirements and may vary between organizations. The appropriate configuration for SchoolDay users is established during the SchoolDay onboarding process.
Related information
Licensing in Dynamics 365 Business Central
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